Warn that if an employee is found to be in breach of the email policy rules, this could result in disciplinary action, up to and including summary dismissal. If there is anything you would like to clarify, please contact through this email thread only. This is important if all the changes are to be implemented properly by all the employees or members. Sample Employee Email Policy (PDF) Sample Employee Email Policy (WORD). The company has decided to deduct 50% of one day salary if an employee is late for thrice a month. An employee code of conduct policy may also be referred to as a conduct in the workplace policy. This authorization is generally exclusive to decisions that the information technology (IT) department makes in conjunction with human resources. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. Announce and explain the new or changed policy. When deciding whether to send a physical letter or an email, think carefully about the situation. Sample Employee Code of Conduct Policy. Employees are also requested to take the buses only if they are getting dropped at the office; there will be no drop in between the routes. The changes are those as listed below: [Mention all the changes made in the existing policy. Sample Internet and Email Policy for Employees. If the first pickup in the cab is a female employee, please check if security is provided or else do not board the cab. Because in the event that you do fire an employee, this policy can serve as evidence in the event that an employee argues why he or she was unfairly terminated. Letter for Correction of Date of Birth in LIC Policy If your date of birth has been wrongly entered in your LIC policy then you must have it changed. The Balance Careers uses cookies to provide you with a great user experience. The timings of the store’s openings have been modified, from 10.00 pm to 10.30 pm. 2: Tell the reader how the policy will benefit both employees and the company. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … The employees of remaining shifts will have to take a bus from there pick up points. This rule is important as food was permitted to be eaten in the balcony. Sample E-mail Policy This example policy can be tailored to meet your company’s specific needs and requirements. Keep in mind that the company owns the devices and the information on these devices. [email protected]) Policy elements. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. CONCLUSION. An email policy can make it easier for you to ensure that employees are aware of how their email usage can affect their work processes. Mention them. Sample Email To Employees About New Policy Sample Email To Employees About New Policy. With the help of an email policy, you can easily remind them that their productivity is paid by the business which is why they should use everything that has been given to them for work purposes accordingly and properly. Consequences of breaching the policy. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. Sample Email Outlining New Policy. The lives and actions of your co-workers should never be shared online. About our email use policy . Dear Employees, We are here to announce the following new policies and expect compliance from your side. Example 1: Example letters for new policies. Memorandum. If you leave the company for any reason, the company will require that you return the equipment on your last day of work. Here, the ‘term’ refers to the time that is equivalent to – (i) six (6) months in a condition when an employee … Nonbusiness related emails waste company time and attention. 3: Thank the employees for cooperation and offer to answer questions. Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. All reasonable requests that are not considered a network risk will be considered. This change will come in effect from 1 st April, 2017. You are strongly encouraged not to share disparaging information that places your company or co-workers in an unfavorable light. To: [email protected] From: [email protected] Subject: New Etiquette Policy. Sample Letter to Employees for Health Insurance Policy . "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. However, [business name] has a policy for the use of email whereby the employee must ensure that they: 1. comply with current legislation 2. use email in an acceptable way 3. do not create unnecessary business risk to the company by their misuse of the internet Your employer understands that part of what you do in social media is outreach that recruits new employees and enhances our company brand. You want to go on record to define what employees can do from work-provided or employee-owned devices that are used by or involve your employees, your workplace, or your company. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. The company's reputation and brand should be protected by all employees. To be sure of legalities in your area and in your industry, please consult an attorney. Additionally, under no circumstances may company-owned computers or other electronic equipment, including devices owned by the employee, be used on company time at work to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or nonbusiness-related internet sites. Management and other authorized staff have the right to access any material in your email or on your company computer at any time. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. Announcement Letter of New Policies for Employees. Corporate Travel Policy is important document as it helps company to manage entire travel activities, domestic and international expense, reimbursement and payment procedure of the employees as per their grades and level. New Policy Announcement Email Sample. This is at the request of several senior employees. You may use personal electronic devices that are not connected to the company network to access any appropriate internet site during breaks and lunch. There will be strictly no exchange of commodities once they have been purchased. Always apologize if the changes you’re making are changes you know will cause some inconvenience to the employees or members. Employees are requested to be on time; the buses will not wait for anyone. No food items are allowed on the balcony of the store. Include effective dates. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. As an employer, you have the right to protect your business interests and confidentiality with an email usage policy. The changes are those as listed below: [Mention all the changes made in the existing policy. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. From: HR Department. Also, mention that the revised policy will help in the growth of the company or the organization. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Most employees don't mind guidelines because they don't want to act inappropriately or cross a line unawares. To: All Staff Members. To All Employees, We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. The Number 1 Letter Writing Website in the world, Last Updated On September 19, 2018 By Letter Writing Leave a Comment. Dear all, This is bright sunny day and we hope that you are having a nice day at work. Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. We have ended the bus routes to all your respective managers, and you can check the bus numbers and the pick-up points. A copy of thorough information about the policy is provided below. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. However, the new store policy prohibits this. Click Here To Get Sample Email To Employees About New Policy. Atrophy International. An employee email policy is very important to the smooth flow of business operations and the proper interaction of employees to their co-employees, the management and the clients of the company. Any employee who participates in social media and violates this policy will be dealt with according to the company harassment policy. This usually … It also provides some advice on email etiquette, so you can reduce email overload and ensure your staff use email appropriately. To, All Employees, Management Department, XYZ Company, 729-St.Louis Street, Florida, USA. Top 10 Reasons for Getting Fired and Helpful Tips, The Balance Careers Terms of Use and Policies, fair, understandable, and sensible policy, sharing any confidential or protected information, discriminates against any protected classification, Percentage of U.S. population with a social media profile from 2008 to 2019. Holiday Policy – All full time employees of this organization are entitled to five (5) days of paid holidays for each employment term. Make sure that you have clear policies regarding an employee’s termination. For example, if you have increased the timings of the store from 7 p.m. to 8 pm, be sure to apologize because some employees might have to travel a greater distance and may, therefore, take more time in reaching home. Any email content that discriminates against any of the previously mentioned protected classifications is prohibited. According to this amendment, all those employees who will report at work late for more than three times in a month, they will be fined … Please note the preferences of fellow employees—for example, get permission from those who are parents before you use the name of their children online. Here are the final new words: 1-Due to skyrocketing candy feasting, Company will no longer provide infinite free candy bars to employees. This letter is being written to you all to inform you of certain changes the management has felt it necessary to introduce into the current policy structure. Be concise and detailed.] Date:__________[on which the letter is written]. Find a Sample travel policy template for better understanding Employees who are logging in at 6.30 am to 7.30 am and log out after 8.30 pm will be provided with cabs for home pickup and drop. We urge them to bring all these changes into enforcement as soon as possible. Thank you for your cooperation in advance. This email may be assigned to an individual (e.g. We hope that all our employees and will read and correctly comprehend our new policy. Many employees even have social media responsibilities in their job descriptions, including social media marketers, tech support, and recruiters. Use of email by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. Cabs will not be provided for any personal drops. Spyware allows unauthorized people outside of the company potential access to company passwords and other confidential information. This letter is to inform you of the change in existing company policy with regards to the latecomers. Internet use also creates the possibility of contamination to our system via viruses or spyware. Tips for Writing Employee Emails and Letters . Sample Notification Letter to Inform Employees of New or Change in Policy. Immediate termination is the most frequent disciplinary action that the company may take in these cases. From, Human Resource Department, XYZ Company, 729-St.Louis Street, Florida, USA. [email protected]) or department (e.g. TO: FROM: DATE: SUBJECT: Employee Medical Policy. She has covered HR for The Balance Careers since 2000. Previously the company used to deduct 10% of the said salary. Though it may seem obvious, your policy should be clear that the use … For this reason, and to assure the appropriate use of work time, we ask staff members to limit internet use. Corporate emails are powerful tools that help employees in their jobs. Introduction of attendance policy: Attendance policy template is needed in an organisation when the employee frequent absence and tardiness is causing disturbance in the business.With enlarged company in order to deal with employees issues, time and attendance policy is needed. Also, the cabs will pick up from home to office and office to home. These emails are prohibited at the company. Statista.com. Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Email at [insert email address.] This policy applies to all employees, vendors and partners who are assigned (or given access to) a corporate email. Emails Are For Business Use. This email policy outlines the acceptable … email is a business tool to help [COMPANY] employees serve our customers, communicate with vendors, streamline internal communications and reduce unnecessary paperwork. You consider forwarding nonbusiness emails to associates, family, or friends employee late! Any material in your email or on your company computer or email been modified, 10.00! Or employees of change in policy the acceptable … Announce and explain the style and tone expect! Consultant with an email that violates this policy will benefit both employees and enhances company! 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